July 11th, 2007 Minutes

 

FORT HARMONY HISTORICAL SOCIETY MEETING
July 11, 2007

Attendees: Lyman and Karen Platt, Vernile Prince, Roger Simister, Boyd Fenn, Margaret Pfaffenberger, Sharon Prince, Berdean Schlosser, Edwina Jones, Michelle Colvin and Juli Danis.

The meeting was called to order at 4:07 p.m.

Financial Report

Lyman reported that since the last meeting there has been an additional $250 added to the account. The committee approved the expenditure of $200 toward the purchase of 500 stamps to be mailed to the Lee Family for their donation solicitation letters.

Histories

Lyman and Karen reported on histories they are gathering, including updating the Solumn Chamberlain history, and have found out about 2 more of John D. Lee=s children that died and were buried on the hill north of the Fort, bringing the total to at least 8. Of the approximately 300 people born at the Fort, they have compiled names and historical information of about 30 individuals. They also now have information about the broken China dishes, and how to find the old John D. Lee homesite. They will be making a visit to the homesite in the future.

Fort Harmony Days

Margaret reported on the Fort Harmony Day food preparations and handed out a report showing the food being served, the amount being charged for each plate, those serving on the committee and the expected profit. The dinner will consist of BBQ beef, baked beans, pickle spear, coleslaw, roll, cake and drink with lemonade, root beer or water to drink. They are planning on serving approximately 200 people. Most of the more expensive items will be purchased at Lin=s Market. After a discussion concerning price, a motion was made and approved by the committee to keep the plate price at $6.50 per plate. Donations of cakes are needed, as well as ice chests. Dinner will be served at 4:00 p.m. during the pre-show and the participants will be notified of this. The time cannot be changed due to the advertising that is already out, but it was felt that next year 5:00 p.m would be a better time.

Edwina reported on the activities scheduled for the day. Tents are needed for shade, and Roger will bring his DVD player to provide a lecture series DVD to be played in the Library for people to come and cool off while they watch Karen will ask Sue Heflebower to assist Roger with the video work. We will be offering the DVDs we have, and take orders for more.

The pioneer village will have native dancers, children's stories, mountain men, possibly a quilt and exhibits. The wagon ride will be eliminated due to the liability in the event of an injury. A decorative music stand is needed and a wicker chair for the play. Information about the total population of New Harmony can be obtained from the postal department or the water department and Edwina will contact them. There are about 30 tables planned for displays and vendors.

It was suggested that following the activity it would be helpful to meet and make suggestions for next year. Special thanks were given to the committee members for their contributions to the work of the Historical Society.

Time Reporting

Volunteer hours need to be submitted to Lyman. The volunteer hour reporting form should be completed by the committee and brought to each meeting. A copy will be emailed to the members.

Items from Committee Members

Boyd Fenn reported his wife will be going in for heart surgery on Tuesday. Margaret reported that Kirt Lundquist will be bringing professional prints of Kolob to sale at the Fort Harmony Days for $40. He will donate half of the proceeds to the Society, and will donate a print to the Library. The speaker for the August lecture series will be on homeschooling which will be held on August 8th.

The meeting adjourned at 5:17 p.m. The next meeting will be held July 25th at 4:00 p.m.





 
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